1. The deposit is non-refundable unless written notice is given at least 90 days prior to proposed booking.

2. Final numbers for catering purposes must be notified not less than 14 days before the commencement of occupancy.

3. While on site a person in charge must be identified to the Managers. This person will be responsible for the behaviour of the group.

4. Accommodation blocks must be vacated by 10am on the day of departure to allow for cleaning.

5. A Fire warden / Safety Officer is to be appointed. Please ensure they are familiar with the contents of the booklet, which will be enclosed with the confirmation folder.
a) In accordance with our fire safety regulations and insurance policies the Managers must be provided with a complete list of everyone on site including day visitors.
b) The Safety Officer is responsible for ensuring the group has an appropriate First Aid kit.
c) The Fire Warden / Safety Officer is responsible for the safety of the group. The Epworth Managers will identify and demonstrate all fire safety equipment to this officer.

6. No amplified sound/music between 11pm and 8am.

7. Alcohol consumption is permitted only with the prior permission from the Managers. The Managers have the right to withdraw this privilege. All alcoholic containers are to be taken away by the group.

8. Dogs and firearms are not permitted.

9. Epworth’s lakefront is not safe for swimming.

10. Finlay Park and adjoining farmland is private property and is out of bounds unless the owners have granted special permission.

11. Any damage to property or malfunction of equipment is to be reported to the Managers. Costs involved in repair may be charged.

12. The final account is payable prior to departure by cash or cheque. Late payment will incur a 10% penalty. We charge from the minimum numbers indicated, all nights booked must be paid for.

13. Non-compliance. Epworth has taken all reasonably practical steps to manage the risks of the facilities and activities. On arrival and before each activity your host will communicate Epworth policies / procedures / rules and regulations to your group. Failure on the part of any paying camper or their supervisor / guardian to:
• comply with all rules, regulations or procedures as laid down by the Management of Epworth
• use any camp facilities or activities without authorisation or in a careless or dangerous manner may invoke the following actions:
(a) Forfeiture of right of use of activity or facility
(b) Forfeiture of right to re-book
(c) Instant removal from site

In using the outdoor facilities at Epworth our group is aware of the inherent dangers in all areas and we accept full responsibility for any accident or injury that could occur. We undertake to supervise children at all times. Epworth for its part undertakes to keep all equipment in good working order and supply RAMS sheets appropriate for any of its recreational activities. The Managers must be notified of any accident or injury that requires medical attention, as an incident report must be filled out.